It’s that time of year again to calculate your tip liability. 8027 forms are due annually by the last day of February on paper, or March 31st electronically. Employers that operate where food and beverages are served for onsite consumption and tipping is customary are required to file. Also, employers are required to file if they have more than 10 employees who are involved in tipping practice from guests and whose combined hours exceeded 80 on a typical business day.

The 8027 Information Return requires businesses to show gross receipts, charged tips and the amount of tips employees reported during 2016. Most of this information is easily obtained from your POS systems, above store intelligence solutions and your payroll journals. Be careful not to include service charges or carry out sales in your gross sales calculation, as these are considered non-allocable receipts and are not included.

The IRS uses transaction dates to calculate liability – not payroll dates – so be sure to do the conversion.

If you did not have a tipping policy to ensure employees were declaring the appropriate amounts of tips through payroll during the year, you may find yourself in the position to allocate tips. Allocating unclaimed tips will necessitate redoing your W-4’s for affected employees as it will change their data. Instructions for tip allocations are on the 8027 form. If your restaurant tipping declaration falls below 8% of your gross sales, you will be required to allocate tips.

Employers that own more than one establishment must file 8027’s for each establishment.

Federal law requires any employee who receives at least $20.00 in tips in a month to report tips, and for those tips to be processed through payroll with the appropriate payroll taxes applied to this additional income. This applies whether an employee is a directly tipped employee like a server or bartender or an indirectly tipped (comes from another employee) employee like a food runner or busser.

You can file for an extension to report; the application for extension must be filed before February 28, 2017.

Form 8027 can be downloaded from IRS.gov: http://www.irs.gov/pub/irs-pdf/f8027.pdf

Please contact us at www.krostcpas.com if we can assist you with your filing.

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